As of the 2011 Buncombe County Republican Convention, we have adopted the NCGOP Plan of Organization as the BCGOP Plan of Organization.
Additionally, we have adopted the following structure to facilitate operations at the county level.
Adopted at the BCGOP County Convention on March 5, 2005
Modified at the BCGOP County Convention on March 11, 2006
Modified at the BCGOP County Convention on March 10, 2007
Modified at the BCGOP County Convention on March 1, 2008
Modified at the BCGOP County Convention on March 7, 2009
Modified by the BCGOP Executive Committee by 2/3 vote Apr 26, 2010
Modified by the BCGOP Executive Committee by 2/3 vote May 24, 2010
Modified at the BCGOP County Convention on March 26, 2011
Modified at the BCGOP Executive Committee by 2/3 vote Jan 23, 2012
COUNTY EXECUTIVE COMMITTEE
1. Membership: The County Executive Committee shall consist of the following:
A. The Chairman, First Vice-Chairman for Organization, Second Vice-Chairman for Event Coordination, Secretary, and Treasurer: These are elected as County Officers by the Delegates of the County Convention.
B. At Large Members: Five individuals who will serve on the Executive Committee who are elected by the Delegates of the County Convention.
C. The County Finance Chairman: This individual is appointed by the Chairman of the County Executive Committee and approved by the County Executive Committee (as provided below).
D. The Precinct Chairmen: These individuals are elected by Republicans who live in their Precinct at Precinct Meetings. The Vice-Chairman may represent and vote in the absence of the Chairman. The Secretary may represent and vote in the absence of the Vice-Chairman and the Chairman. The Treasurer may represent and vote in the absence of the Secretary, the Vice-Chairman and the Chairman.
E. The Presidents of all recognized Republican Clubs in Buncombe County. The Secretary shall maintain a list of these clubs. If the President of a Republican Club in Buncombe County is already a member of the Executive Committee of the BCGOP because of some other office held, the club President may appoint one other club member to serve on the Executive Committee.
F. Team Directors. Each area of the city and county shall have an Area Coordinator, who shall be responsible for coordination of Precinct activities within their Area. Areas shall be comprised of at least two Precincts. Area Coordinators will ensure Precinct Chairs are regularly informed regarding BCGOP information, updates and decisions. Furthermore, Area Coordinators shall assume the duties of any unfilled Precinct Chair positions in their area. Area Coordinators shall be recommended by the Precinct Chairmen or appointed temporarily by the County Chairman or County First Vice-Chairman. Area Coordinators shall be approved by the County Executive Committee.
G. Communications Director. The Communications Director is responsible for all public-facing messages from the BCGOP. This includes press releases, newsletters, email updates, advertising, brochures, website content, and any other materials which are disseminated with the BCGOP name and logo. The Communications Director shall be appointed by the County Chairman and approved by the County Executive Committee.
H. Membership Director. The Membership Director of the Buncombe County Republican Party is responsible for promoting campaigns, activities and events designed to increase Republican registrations and increase participation in member activities in Buncombe County. The Membership Director shall be appointed by the County Chairman and approved by the County Executive Committee.
J. Elected officials and members of the Congressional District and State Executive Committees, with residence in Buncombe County, shall be nonvoting, ex-officio members of this Committee.
2. Powers and Duties:
A. The County Executive Committee shall cooperate with the District and State Committees in all elections and Party activities; shall encourage qualified candidates for office within the County; shall adopt a budget; shall recommend nominees to the State Chairman for appointments for County Board of Election; and shall have active management of Party affairs within the County. It shall approve a Finance Committee and an Auditing Committee of not fewer than three (3) Members each and may approve such other ad hoc Committees as may be deemed necessary. The County Chairman and First Vice-Chairman shall be Ex-Officio Members of all Committees indicated in this paragraph.
B. In the event that it is determined that the BCGOP Structure is not consistent with the State Party Plan of Organization, the County Executive Committee must at the next called meeting bring the BCGOP Structure into compliance with the State Party Plan of Organization. Under any circumstances, the BCGOP Structure must be brought into compliance within 90 days.
3. Judicial, Senatorial and Legislative District Committees:
A. The County Executive Committee shall serve as the Judicial District Executive Committee by encouraging qualified candidates for District Attorney, District Judge and Superior Court Judge and shall cooperate with the State Executive Committee in all campaigns for such offices.
B. The County Executive Committee shall serve as the District Executive Committee as referred to in the North Carolina General Statutes Section 163-114.
A. The County Executive Committee shall meet at least twice a year upon call of the County Chairman after giving ten (10) days’ notice to all Members; or upon similar call of one-third of the members of the Committee. One-third (1/3) of the Members shall constitute a quorum for the transaction of business. There shall be no proxy voting.
B. Items for inclusion to the committee’s meeting agenda shall be submitted to the Secretary at least 7 days before the next meeting. The agenda will be posted on the BCGOP website at least 4 days prior to the meeting. The committee can vote to add agenda items at the current meeting with a vote of two-thirds (2/3) of those present in favor.
C. Ad hoc Committees shall provide verbal reports and one copy of their written report, to include current work, plans, and goals, for Executive Committee meetings. These ad hoc Committee reports will automatically be added to each Executive Committee meeting agenda until the work of the ad hoc committee is complete.
D. Clubs are not required to provide monthly updates, but are encouraged to provide updates when their activities are significant or will improve the Party’s standing in the community. Clubs that would like to update the Committee must put their name on the Meeting Agenda at least 7 days before the next meeting. Clubs are strongly encouraged to receive reports given during the Executive Committee meeting and pass information along to Club members at their next Club Meeting.
5. Duties of Offices:
A. The Chairman of the County Executive Committee, with the advice and consent of the County Executive Committee, shall have general supervision of the affairs of the Party within the County; shall issue the call for Annual Precinct Meetings, the County Convention, and Executive Committee Meetings, and shall preside at all the meetings of the County Executive Committee; shall appoint a Finance Chairman and Finance Committee, Auditing Committee, and any other Committees deemed necessary to conduct the business of the Buncombe County Republican Party; may appoint a Temporary Precinct Chairman to work in an unorganized Precinct until the Republican voters in that Precinct elect a Precinct Chairman; The Chairman may appoint a Temporary Chairman of the County Convention; shall make periodic reports on the status of the Party within the County to the District Chairman, on forms furnished by the State Central Committee; shall be responsible for the creation and maintenance of a Republican organization in every Precinct within the County; shall obtain and preserve a list of all registered Republicans within the County, and shall perform such other duties as may be prescribed by the County, District, or State Committees; The County Chairman shall be an ex-officio member of all committees unless otherwise designated.
B. The First Vice-Chairman shall function as Chairman in the absence of the Chairman and shall have such other duties as may be prescribed by the County Executive Committee. He or she may appoint a Temporary Precinct Chairman to work in an unorganized Precinct until the Republican voters in that Precinct elect a Precinct Chairman. The First Vice-Chairman shall be an ex-officio member of all committees unless otherwise designated.
C. The Second Vice-Chairman for Events Coordination shall coordinate all social and political events conducted by the Buncombe County Republican Party.
D. The Secretary shall keep all minutes and records, and shall maintain a roster of all precinct officers and Executive Committee members. Such records, including all Credentials Lists, shall be available, upon request, to any registered Republican within the County. The Secretary shall furnish to the Buncombe County Board of Elections, the Congressional District Chairman and to NCGOP Headquarters up-to-date lists of all Precinct Chairmen.
E. The Treasurer shall receive and disburse all funds for Party expenditures pursuant to authority duly given by the County Executive Committee, and will make a financial report at all County Executive Committee meetings, and shall fulfill all financial reports and obligations required under State and Federal election laws.
6. Vacancies and Removals:
A. In case of death, resignation, discontinuance of residency within the County, removal of any officer or member of the County Executive Committee, or other vacancy, the resulting vacancy shall be filled by temporary appointment by the Chairman or First Vice-Chairman and approved by the County Executive Committee.
B. Whereas, officers and members-at-large of the Buncombe County Republican Party are elected at odd-year County Conventions to serve two year terms; and
Whereas, from time to time, vacancies of officer and/or member-at-large positions are created (and typically filled temporarily) prior to the following year’s convention; and
Whereas, the election of officers and members-at-large at the County Convention provides the most equitable and desirable method for selecting Party officers and members-at-large; and
Whereas, the NCGOP State Plan of Organization does not prohibit even-year County Convention elections to fill the remaining year of a two year term;
I move that the Buncombe County Republican Party Structure be amended to require a special election in even-year County Conventions to elect officers and members-at-large to those positions no longer held by the individuals who were duly elected to serve a two-year term in the prior odd-year County Convention.
Therefore, Article I, Section 6, shall be amended to add paragraph B, which shall read: “In every even-numbered year, the County Convention shall elect Officers and/or Members-At-Large for those positions that were vacated during the preceding year.”
C. Any Officer or Member of the County Executive Committee may be removed by a two-thirds (2/3) vote of the Committee after being furnished with notice of the charges against such Member or Officer signed by not less than one-third (1/3) of the members of the Committee and allowing such Member or Officer thirty (30) days to appear and defend themselves; provided further that said cause for removal shall be confined to gross inefficiency, Party Disloyalty, or failure to act in compliance with the BCGOP Structure or State Plan of Organization. Such removal may be appealed, within twenty (20) days to the Congressional District Chairman and members of the State Executive Committee within the District, and their decision shall be final.
D. For the purposes of the Plan of Organization, “Party Disloyalty” shall be defined as supporting a candidate of another Party, or independent candidate, running in opposition to a nominee of the Republican Party in a general election.
E. The Chairman has the authority to initiate proceedings to remove a member of the BCGOP Executive Committee who is not performing the duties of his/her position. In these cases, the Chairman should document the non-performance and present his/her findings to the Executive Committee for action. A 2/3 vote of a meeting of the Executive Committee is required to remove a member of the Executive Committee.
F.: In every even-numbered year, the County Convention shall elect Officers and/or Members-At-Large for those positions that were vacated during the preceding year.
COUNTY FINANCE AND AUDITING COMMITTEES
1. Finance Committee:
The County Finance Committee shall be composed of the County Finance Chairman, the County Chairman, the County First Vice-Chairman, the Treasurer of the Buncombe County Republican Party, and not fewer than three (3) persons appointed by the County Chairman subject to approval by the County Executive Committee. They shall cooperate with the Congressional District and State Finance Committees and shall have active management of fund-raising efforts within the County.
2. Auditing Committee:
The Auditing Committee shall conduct a yearly audit of the financial records of the Buncombe County Republican Party and report such audit to the County Executive Committee for approval. The County Chairman shall appoint no fewer than three (3) persons to this committee, subject to approval by the County Executive Committee.
FOREFEITURE OF OFFICIAL PRIVILEGES
Any officer or member of a Precinct Committee or the County Executive Committee, who, for any reason, is removed as provided in this Structure, or the State Party Plan of Organization, or resigns from said position shall forfeit all rights and privileges in any way connected with that position.
Robert’s Rules of Order, Newly Revised, shall govern all proceedings except when inconsistent with this Structure or the Plan of Organization of the Republican Party of North Carolina or Convention Rules properly adopted.
EFFECTIVE DATE OF THIS PLAN
March 26, 2011, at the conclusion of the BCGOP Annual Convention.
CHANGES TO THIS PLAN
This Structure may be changed a) by two thirds (2/3) majority vote of the County Executive Committee after providing notice of the meeting advising its Members of the substance of the proposed amendments and provided a quorum is present, or b) by majority vote of the Delegates at a County Convention.
Controversies with respect to this Structure shall be referred to the State Chairman, State Vice-Chairman, National Committeeman, National Committeewomen and General Counsel for arbitration, and their decision shall be final.
In any election contest which includes at least one Republican candidate, no member of the Executive Committee shall promote fundraisers that benefit any Democratic Party candidates by any means.